Job Details

Academic Admin Coordinator - Petroleum Engineering
Go to our website »

Position Number: 5942831
Location: Lubbock, TX
Position Type: Academic Advising

Academic Admin Coordinator - Petroleum Engineering
Lubbock
39947BR
Petroleum Engineering

Position Description
Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Major/Essential Functions

Assist Department Chair, Business Manager and Graduate Advisor with duties as needed.
Serve as main contact between graduate school and the department
Assist Graduate students with registration issues and point of contact for graduate issues in association with the graduate advisor. All banner functions of an advisor Thesis/dissertation Presentations (scheduling and paperwork for graduate school). Ensure all documents are submitted on time.
Meet with graduate students on a semester basis to advise on courses and other program requirements
Graduate Application Review system (Salesforce) - Pull graduate applications and provide information to the Graduate Committee for decisions. Input decisions and funding information in salesforce. Serve as point of contact for incoming students
Maintain Graduate Committee minutes and agendas
Maintain graduate student files. Support the faculty with arranging after-hours exam rooms through Ad Astra.
Collect and maintain data for SACS and Graduate Program Review
Catalog edit updates and curriculog duties
Work with the Academic Support and Facilities for times and locations of courses every semester including test dates and times/ extra classroom space requests
Schedule graduate classes in coordination with department chair, graduate advisor, and undergraduate advisor in Schedule Builder. Serve as liaison between department and registrar's office
Schedule proctors for exams as needed. Schedule Qualifying Exam and New Student Orientation in conjunction with the graduate advisor
Maintain department graduate student handbook
Book rooms for meetings, events, student orgs, faculty, and staff for the building (Ad Astra and main department calendar admin)
Serve as facilitator for department newsletter. Gathering information and photos and collaborating with COE Marketing and publisher. Responsible for creating and maintaining other departmental promotional material. Assist department chair with various PowerPoints.
Maintain department Social Media accounts
Scholarships- Ensure department follows all protocol when awarding scholarships. Pull student data from STS and present to Scholarship committee. Enter scholarship awards in STS. Maintain Thank you Letters.
Assist business manager with processing ePAFs as needed
Assist business manager with departmental event planning

Required Qualifications
Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

Master's degree.
Experience with advising students

Minimum Hire Rate
17.77

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.